Efficient Fleet Fuel Management System. Cut on Fuel Costs with an AI-Based Fleet Refueling Strategy

Efficient Fleet Fuel Management System. Cut on Fuel Costs with an AI-Based Fleet Refueling Strategy

Dorota Owczarek - October 13, 2022

If fuel costs are eating into your bottom line, it’s time to take a closer look at your fleet fuel management system. Fleet fuel management is a critical part of fleet operations, accounting for a significant portion of fleet operating expenses. A good strategy can help you save money on fuel and improve your profits.

In this blog post, we’ll discuss how AI and machine learning are changing the world of logistics and how an AI-based fleet refueling strategy can save you time and money. We’ll also offer some tips on planning fuel stops for your fleet.

Fluctuating Fuel Costs

One of the biggest challenges for fleet managers is fuel cost fluctuation. Fuel prices can change rapidly, and keeping up with the latest fuel prices can be challenging. They also vary from one region or provider to another. This makes it difficult to budget for fuel costs and make long-term plans.

The increasing fuel costs have made fuel management a top priority for fleet managers. Fuel prices are one of the most significant controllable expenses for fleets, so it’s essential to find ways to reduce fuel costs.

Challanges faced by fleet managers

Fluctuating fuel costs are just one challenge out of many faced by fleet managers

What Is Fuel Management Software?

Fuel management software is a tool that fleet managers use to track fuel usage and costs. Fuel management software can help you monitor fuel consumption, identify fuel-saving opportunities, and create fuel budgets. It can also help you plan fuel stops for your fleet.

Modern fleet management systems operate with multiple sensors placed within each truck (telematics systems). They monitor GPS location, fuel levels, tire pressure, and engine performance. These sensors send data to a central system that analyzes the data and provides fleet management reports for track & trace systems, proactive vehicle maintenance, and of course, fuel management. The data collected this way generates the fleet’s fuel usage reports.

This information can be used to improve fleet fuel efficiency and optimize routes. It can also identify fuel theft and wasted fuel (e.g., speeding, excessive idling, or other inefficient driving behaviors). Fuel management systems can save you money by helping you reduce fuel consumption and improve fleet efficiency.

How to Improve Fleet Fuel Management Systems With AI-Based Solutions for Planning Fuel Stops

An AI-based fuel management system takes things a step further by using artificial intelligence to optimize your fleet’s refueling strategy. AI-based fuel management systems are designed to learn and adapt to your specific needs. They consider fuel spending, fuel consumption, and lane analytics to create a customized refueling plan for your fleet that is created dynamically as the truck travels along the lane.

Fuel Stop Planner - Considerations and Multidimensionality of Data

The fuel stop planner considers many factors to create an optimized fuel stop plan. The system considers the following data:

  • fuel data (prices together with gas stations location details)
  • fuel consumption (current level and vehicle consumption trends)
  • truck location
  • traffic conditions
  • weather conditions
  • lane details
  • past trends for fuel consumption along the route (traffic areas, terrain, and geography of the area)
  • driver fuel cards

This data is used to generate a fuel stop plan that minimizes fuel spending and fleet efficiency. The fuel stop plan is created dynamically as the truck travels along the lane, taking into account real-time changes in gasoline prices, traffic, and weather conditions. It also considers the time and effort needed for off-route gas stops and plans the final strategy. The predictive analytics model forecasts the remaining mileage based on past trends for fuel consumption along the lane.

The AI-powered fuel management system constantly monitors and adjusts the refueling plan to ensure that your fleet is getting the best possible price for fuel. The result is a customized fueling strategy that can save you money on fuel costs.

Increasing Fuel Efficiency - Benefits Besides Cost Savings

Fuel efficiency is not only about cost savings. It’s also about reducing emissions and protecting the environment. Fuel-efficient fleets emit less carbon dioxide and other greenhouse gases, which can devastate our planet.

Route optimization solutions will not only shorten the final route but also help you avoid traffic jams, construction sites, and other delays. All these factors lead to fuel savings and a reduction in emissions.

Time is of the essence when it comes to logistics and transportation, and powerful fleet management software will also help you save time. Optimizing fuel stops and routing allows you to get your fleet to its destination faster and with less fuel consumption.

A fuel-efficient fleet is also a more productive fleet. By reducing fuel expenses, you free up funds that can be used to invest in other areas of your business. You can use the money you save on fuel to hire new employees, expand your fleet, or improve your company’s overall productivity. Improved productivity leads to increased profits and a competitive edge in the marketplace.

Benefits of AI-based solutions for managing fleet

Benefits of AI-based solutions for managing fleet

Investing in a fuel management system is an investment in the future of your business. It’s an investment that will pay for itself many times over as you improve fuel economy and the efficiency of your fleet.

Related case study: Implementing AI model to optimize routes and timelines of deliveries

A company from the logistics sector approached us to create a custom AI model that optimizes routes and the scheduling of deliveries.

Our challenge? The key challenge here was to prepare a dedicated AI-based system designed for carriers to optimize delivery time depending on the destination address. Thanks to the model we managed to reduce failed and late delivery rates by 30%. Read our detailed case study of this project.

Tips for Fuel Efficiency - How Can Drivers and Fleet Managers Increase Fuel Economy?

There are a few things fleet managers and drivers can do to increase fuel economy.

  • Make sure your vehicles are regularly serviced and that tires are properly inflated.
  • Keep an eye on fuel consumption trends and adjust driver behaviors and habits accordingly (unnecessary speeding, limit excessive idling, hard starts or stops).
  • Use fuel-efficient routing software to plan the most efficient route for your fleet.
  • Introduce a real-time monitoring system for vehicle tracking.
  • Dynamically change the route to omit traffic.
  • Implement a fuel management system connected with route planning to dynamically schedule fuel stops that are optimized to reduce fuel spending and are time-efficient.

You can also find some additional tips in our recent article on how AI helps in fleet cost reduction.

By following these tips, you can ensure your fleet is as fuel-efficient as possible. As fuel usage starts to decrease, your business will be more productive and profitable as a result. Every transportation management system can be improved with a custom implementation of a machine learning model to improve fuel efficiency.

Related case study: Delivering a dedicated IT system to manage and sell freight deals and plan transportation

A major logistics company approached us to create a dedicated IT system to handle their core business process – managing and selling logistics deals.

Our challenge? The key challenge in the logistics sector is cutting the time of concluding deals to an absolute minimum. The tool has to be very responsive and help in the smart matching of carriers and freight, fleet management, and other logistics operations. The platform helps shipping agents minimize fuel consumption, maximize operational efficiency, and optimize fleet performance by matching multiple loadings on a similar route with a single carrier.  Read more about this case study.

How to Implement an AI-Based Fleet Refueling Strategy

If you’re looking to implement an AI-based fleet refueling strategy, there are a few things you’ll need to do.

First, to train the machine learning model, you’ll need to gather data on fuel prices, traffic conditions, weather conditions, and lane details. This data can be gathered manually or through automated means such as GPS tracking devices and available online APIs.

Next, you’ll need to create a model that outputs a fuel stop plan and considers all of the collected data. This fuel stop plan will be created dynamically as the truck travels along its route. Once the model is ready, it has to be deployed to production environments and integrated with other IT systems to get real-time data and retrieve model outputs as needed.

Finally, you’ll need to monitor the fuel stop plan and model benchmarks and make adjustments as needed. This includes real-time monitoring of fuel prices, traffic, and weather conditions.

By following these steps, you can ensure that your fleet is getting the best possible price for fuel and that you’re saving money on fuel costs. Incorporating an AI-based fleet refueling strategy into your business now is a wise investment that will save you money in the long run.

Fleet Fuel Management Software - The Future of Fuel Economy

Fuel management systems are becoming increasingly popular as gasoline prices continue to rise. These systems help fleet owners and managers save money on fuel by optimizing fuel stops, routing, and driver behavior.

If you’re looking for help implementing AI-based fuel management tools in your business, contact the experts at nexocode. We have years of experience helping companies within the logistics industry like yours save money and improve business efficiency by implementing machine learning solutions. Let us show you how we can help you achieve these same results with a custom route optimization solution tailored specifically to your needs.

About the author

Dorota Owczarek

Dorota Owczarek

AI Product Lead & Design Thinking Facilitator

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With over ten years of professional experience in designing and developing software, Dorota is quick to recognize the best ways to serve users and stakeholders by shaping strategies and ensuring their execution by working closely with engineering and design teams.
She acts as a Product Leader, covering the ongoing AI agile development processes and operationalizing AI throughout the business.

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This article is a part of

AI in Logistics
25 articles

AI in Logistics

Artificial Intelligence is becoming an essential element of Logistics and Supply Chain Management, where it offers many benefits to companies willing to adopt emerging technologies. AI can change how companies operate by providing applications that streamline planning, procurement, manufacturing, warehousing, distribution, transportation, and sales.

Follow our article series to find out the applications of AI in logistics and how this tech benefits the whole supply chain operations.

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